RCPA - Rehabilitation and Community Providers Association


OCYF Deadline for IV-E Submissions
November 17, 2009

Deputy Secretary Richard Gold, Office of Children, Youth and Families (OCYF), sent a letter by email November 17 regarding the deadline for submission of documentation needed to finalize the maximum allowable federal and state participation for child welfare providers for FY 2009/10. His letter reads in part:

In order to facilitate this process we are requiring the submission of all outstanding provider pre-contractual audit documentation on or before December 1, 2009.  To ensure that the Department has all materials necessary to make its final determination, this will include materials previously submitted under this review process if a final determination has not been made by the Department.  Prior to December 1, 2009, Department of Public Welfare (DPW) staff and/or its contractors may contact either county leads or providers to help facilitate the submission of the required paperwork.  This contact is aimed to be of assistance to either the county leads and/or providers in order to assist their making the December 1, 2009 deadline.

DPW staff and contractors will take the period of time from December 1 through December 30, 2009 to conduct the final review of the submitted materials and then post the final determination shortly after January 2, 2010.  During the review period in December 2009, providers and counties may be contacted by DPW staff for additional information.  To whomever DPW addresses a question, there will be a 3-day period in which to respond to any inquiry.

Please note that any provider submission occurring after the December 1, 2009 deadline will not be reviewed during the December review period and the determination of the maximum allowable federal and state participation will occur after the New Year.  Additionally, as of December 31, 2009, the Department will determine that the maximum allowable federal and state participation for these providers is zero until such time the Department is able to review the submission.

Similarly, if there is no response or an inadequate response received by the Department within the 3-day response time during the December review period, the item(s) in question will not be included when determining the maximum allowable reimbursement.  A redetermination of the allowability of the costs will occur after the New Year at such time the Department is able to re-review the submission.


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