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IDD Updates - Week of November 26, 2012

November 28, 2012
The HCSIS Update includes information regarding changes to the new Financial Management Service delivery model, courses added to the Learning Management system, and issues related to the Certification and Licensing System.

The Office of Developmental Programs (ODP) has sent information regarding Provider Monitoring Resources. Links to access this information are on the ODP Consulting web site (www.odpconsulting.net). Resources include the monitoring process overview training and a document on Frequently Asked Questions (FAQ). The FAQ covers topics such as which providers are required to complete the monitoring process, how samples are selected,  and changes in the monitoring tool due to the new Chapter 51 Regulations.


November 27, 2012
PCPA is hearing a variety of provider issues related to the consolidated Bureau of Human Services Licensing (BHSL). Its director, Ron Melusky, will attend the January 15, 2013 IDD Committee meeting along with Office of Developmental Programs (ODP) Acting Deputy Secretary Fred Lokuta for open discussion regarding these issues and concerns. PCPA is asking for questions in advance. Mr. Melusky has been very cooperative in providing responses and clarification to issues. If you have had a licensing visit or an unannounced licensing inspection please provide additional information to assist in offering more specific details regarding concerns. The name of the agency will be held confidential by PCPA.

Please take a few minutes to answer these questions and return to Linda Drummond.

1. If you have had an unannounced licensing visit what was the reason given by BHSL staff?
2. Did it relate to an Incident Management Report? If yes, the reason for this report?
3. Did it relate to a Regulation? If yes, which one?
4. What was the result of this visit?
5. Was there any follow-up after the visit? If yes, in what form and content?
6. Had you received any prior information about this new initiative regarding review of incident investigations before the visit?
7. Did BHSL staff share any criteria for determining which incident investigations needed to be reviewed?
8. Were you told by BHSL staff that reviews of investigations take priority over licensing activities in BHSL?
9. Have you had a delay in licensing a new program?
10. Other?
11. Your agency and contact information.

ODP has issued the following information, available at www.odpconsulting.net.

  • Informational Packet #104-12: Clarification and Changes to Provider Qualification Requirements. These changes are due to new regulations in 55 PA Code Chapter 51 which became effective July 1.
  • Announcement #105-12: ODP Maintenance-related Costs for Licensed Residential Homes Survey. Residential providers must complete this survey by December 7. This survey is part of the state-set fee development process for 2013/14 for Residential Ineligible.

Mark your calendars now for the January 15, 2013 IDD Committee and SCO Subcommittee at the Sheraton Harrisburg Hershey. Thank you for your assistance regarding the licensing issues.

November 26, 2012

Comments regarding Bureau of Human Services Licensing revisions to the “Regulatory Compliance Guide” are needed by November 30. A copy of the guide was included in the IDD Update October 6. Contact Linda Drummond if another copy is needed.

Please review the draft Offices of Development Programs and Mental Health and Substance Abuse Services (ODP/OMHSAS) Dual Diagnoses Curricula and provide comments to Linda Drummond (linda@paproviders.org) by November 30. The PCPA Info of October 26 includes a link to the letter from the work group chair, Dina McFalls, which includes the link to the curricula. Your input and recommendations are essential to the finalization of this initiative and the trainings that will be offered to intellectual disability, autism, and mental health staff to assist with programming and services for individual with a dual diagnosis.

Discussion at the November IDD Committee included concerns regarding the process to request a higher cost rate for individuals with changing needs. The ODP spreadsheet template needed for this request is available from the link.  
Planning is underway for the January 15, 2013 IDD and SCO committees at the Sheraton Harrisburg Hershey. Please share with Linda Drummond any topics for discussion.

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