RCPA - Rehabilitation and Community Providers Association


MR Update #08-03: PCPA Rate Setting Training, ODP Waiver Updates, New Bulletins, SIS Clarification, Proposed Regulation Changes, Adult Autism Waiver, Premise Alert System, Trainings and Workshops
May 21, 2008

PCPA Rate Setting Training
PCPA is developing training for mental retardation direct service providers to address Developing Direct Service Rates and Compliance Issues in the Cost Report World. The training will be directed to PCPA members and is June 19 in the Carlisle area. Details are available from Linda Drummond.

The Office of Developmental Programs (ODP) has released a draft Cost Report that is intended to determine a provider’s prospective reimbursement rate(s) in the coming years. Most mental retardation providers will be required to complete an ODP Cost Report, which will be based on the provider’s actual expenses for the current fiscal year ending on June 30. This Cost Report will be used to set the providers' prospective rates for FY 2009/10.

Consolidated Waiver
ODP has issued the final bulletin, Approved Consolidated Waiver Fiscal Year Amendment (#00-08-09). The Centers for Medicare and Medicaid Services approved the state’s application to amend the Consolidated Waiver for a five year period (July 1, 2007 – June 30, 2012). Modifications were made to the waiver to update the renewal dates and to reflect the change in administration of case management:

  • Aligning the renewal dates to the state fiscal year beginning on July 1, 2007; and
  • Adding case management (known as supports coordination) as a waiver service.

Electronic copies of the documents are available from Linda Drummond. Any questions regarding the bulletin or waiver may be directed to the appropriate regional ODP program manager.

Adult Autism Waiver
PCPA is collaborating with the Bureau of Autism Services for a meeting with providers interested in expanding services when the Adult Autism Waiver is approved. Discussion will focus on types of services, comparison to current waiver services, and development of waiver rates. Details on date and location will be forwarded to members as details are finalized.

SIS Clarification
ODP has issued a clarification of the role of the supports coordinator in the Supports Intensity Scale (SIS) and PA Plus assessment process. Supports coordinators are requested to attend the SIS assessment as a respondent or an observer. The meeting will provide valuable information regarding the individual’s support needs and the development of their Individual Support Plan. When a supports coordinator cannot attend the assessment meeting, they must document the reason for the absence in the services notes in HCSIS. Questions may be directed to Carrie Mondorff (cmondorff@state.pa.us) or Cheryl Henne (chenne@state.pa.us).

ODP Bulletins
Recently released ODP bulletins which are available on at www.dpw.state.pa.us or from Linda Drummond include:

  • 00-08-04, Individual Eligibility for Medicaid Waiver Services,
  • 00-08-05, Due Process and Fair Hearing Procedures for Individuals with Mental Retardation,
  • 00-08-06, Approved Person/Family Directed Support Waiver Renewal, and
  • 00-08-08, Agency with Choice Financial Management Services.

Proposed Regulation Changes
Published in the Pennsylvania Bulletin (Volume 38 #17) are proposed regulation amendments for the Individual Support Plan for Individuals with Mental Retardation. The proposed amendments to Chapters 2380, 2390, 6400, and 6500, are needed to clarify the individual plan development process and the provider’s role in developing and implementing the plan. Many of the changes are related to changing the current Individual Program Plan language to Individual Support Plan criteria. Public comments will be accepted until May 27 at ra-odpregscomments@state.pa.us.

Premise Alert System
In April the Premise Alert System was presented to the state at a ceremony at the Capitol. This is a safety program that supports individuals living with disabilities as well as police officers responding to calls within a specific address. The system was developed by the East Earl Township Police and Susan Rzucidio of Lancaster County. Premise allows families to voluntarily notify the police and other first responders about their special circumstances such as a complex medical issue or a disability that require special handling. This is a free program that works using the established network of Emergency Services and linking it to social service organizations. For details contact Susan Rzucidio, 610-659-3145 or www.papremisealert.com.

Trainings and Workshops

  • May 27, King of Prussia; May 29, Nanticoke; or June 16, PaTTAN Pittsburgh. ODP Supports Coordination Organizations Forums. Provide discussion opportunities for supports coordination agencies to address challenges in implementing requirements that become effective July 1. Pre-registration is required. Details are available by contacting Audrey Shuey, 800-360-7282 or ashuey@pattan.net.
  • May 28, Edinboro; June 4, Philadelphia; or June 13, Nanticoke. ODP presents Information Sessions Addressing Payments through the State Treasury for Service Providers. No pre-registration is required and a copy of the dates, times, and locations are available from Linda Drummond at PCPA (linda@paproviders.org).
  • May 29 or May 30. :Live ODP web-cast/conference calls for administrative entities to provide technical assistance regarding Support Service Worker Wage Range and Rate Development for Waiver Services Paid Through the ISO/FMS Organizations. Pre-registration is required by calling 877-518-9597 or emailing OCS_RegistrationsRR@tiu11.org no later than May 27.
  • June 5-6, Butler or June 19-20, White Haven. Victims of Crime with Developmental Disabilities: Increasing Awareness, Education, and Improving Systems of Support, presented by ODP with registration deadline of May 30. For details contact Connie Lupatsky, clupatsky@state.pa.us.
  • June 12, Warrington. Temple University’s Institute on Disabilities presents Understanding the Criminal Justice Process in Pennsylvania. Registration information available at www.disabilities.temple.edu.
  • June 10-13, Mechanicsburg; June 23-26, White Haven Center; or June 23-26, Philadelphia. ODP Certified Investigator Classes. Details are available on the HCSIS Learning Management System.
  • September 23-24. 2008 Aging/Mental Retardation Cross-Systems Conference: Building Bridges. Holiday Inn-Grantville. Watch for details.
  • October 6-8. Using Your I’s: Inspiration, Innovation, Integration. PCPA 2008 Conference. Featuring an October 8 “Morning with ODP” update and open discussion with providers, supports coordinators and ODP. Seven Springs Mountain Resort. Champion, PA. Watch the PCPA web site for details.

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