Intellectual & Developmental Disabilities

ODP Announcement 109-18 announces that the Fair Hearing Request Form (DP 458) has been updated. The form is used by individuals and families to object to the following actions taken by the Administrative Entity (AE), County Program, Supports Coordination Organization (through the auto authorization process), or ODP and to request a fair hearing before the Department of Human Services, Bureau of Hearings and Appeals:

  • An individual is determined likely to meet an Intermediate Care Facility for persons with an Intellectual Disability (ICF/ID) or Other Related Conditions (ICF/ORC) level of care and is enrolled to receive Medical Assistance but is not given the opportunity to express a service delivery preference for either Waiver or ICF/ID services.
  • An individual is denied preference of Waiver, Targeted Support Management, or ICF/ID services.
  • Based on a referral from the AE or County Program, a Qualified Developmental Disability Professional (QDDP) determines that an individual does not require an ICF/ID or ICF/ORC level of care and eligibility for services denied or terminated.
  • An individual is denied Waiver service(s) of their choice, including the amount, duration, and scope of service(s).
  • An individual is denied the choice of willing and qualified Waiver or Targeted Support Management provider(s).
  • A decision or an action is taken to deny, suspend, reduce, or terminate a Waiver service authorized on the individual’s Individual Support Plan (ISP).

If an individual or family needs assistance completing the form, the AE, County Program, Supports Coordinator, or Targeted Support Manager may help.

The Fair Hearing Request Form should not be completed for actions taken by the County

Program regarding base-funded services. Base-funded services are services that are not paid for through a waiver and do not include Targeted Support Management. Denial of eligibility for base-funded services and individuals who have had base-funded services denied, reduced, or terminated have the right to appeal under the Local Agency Law.

The Fair Hearing Request Form should not be completed for actions taken regarding services in the Adult Autism Waiver or Adult Community Autism Program at this time. Individuals who would like information about how to request a fair hearing for an action regarding the Adult Autism Waiver or Adult Community Autism Program should talk to their Supports Coordinator. The updated Fair Hearing Request Form and accompanying instructions are here.

Questions about this communication should be directed to the appropriate Office of Developmental Programs Regional Office.

This webinar is intended for anyone that utilizes the College of Direct Support (CDS) to train staff including service providers, residential programs, persons who self-direct, family members, support brokers, self-advocates, Administrative Entities (AEs), Supports Coordination Organizations (SCOs), Independent Monitoring for Quality (IM4Q) programs, etc.

DirectCourse Learning Management System Overview
Thursday, December 20, 2018, 2:00 pm – 3:00 pm (Eastern Time)
Host: Alphonzo Cosby

During this session, the trainer will provide an overview of the administrative components in the DirectCourse learning management system, including using announcements, managing learners, making assignments, using discussions, creating knowledge manager checklists, uploading custom lessons and policies, tracking certifications/licensure requirements, and basic reporting features. This session is intended solely for individuals who have administrator access supporting DirectCourse.

To register as an attendee, Click “Join Now.”

To receive a call back, provide your phone number when you join the event, or call the number below and enter the access code.

Call-in toll-free number: 1-855-733-3266 (US)
Call-in number: 1-937-610-2663 (US)
Attendee access code: 858 628 7500
Event number: 746 402 926
This event does not require a password

For more information about CDS and the webinar:
Call 866-865-6170 • emailvisit online

The College of Direct Support in Pennsylvania is now administered by the Institute on Disabilities at Temple University. It is funded through Pennsylvania’s Office of Developmental Programs, Department of Human Services.

The Office of Developmental Programs (ODP) is pleased to announce that Jeremy Yale will be the new Director for the Bureau of Policy and Quality Management. Jeremy brings tremendous experience to the position and begins his new role on January 14, 2019.

As the Administrator of the Lackawanna-Susquehanna Behavioral Health/Intellectual Disabilities/Early Intervention Program, Jeremy assured the delivery of quality, evidence-based services to children, adults, and families provided by numerous community-based agencies within Lackawanna and Susquehanna Counties across four (4) program areas including: Mental Health, Intellectual Disabilities, Early Intervention, and Drug and Alcohol Services. Jeremy became the Assistant Administrator for the County Office in September 2007 and assumed the role of Administrator in January 2014. Prior to his role in county administration, he worked for Keystone Community Resources for five years in several capacities, including the agency’s Director of Clinical Services and a Staff Development Coordinator. Under Jeremy’s leadership, Lackawanna-Susquehanna has been a vanguard in infusing LifeCourse into practice.

Jeremy earned a Master of Science in Social Work from Marywood University in 2005 and holds a Bachelor of Science in Social Work from Lock Haven University. He continues his affiliation with Marywood’s School of Social Work as an adjunct instructor, with a focus on instruction in administration and research.

He currently serves as a Board Member of the Pennsylvania Association of County Administrators for Mental Health and Developmental Disabilities (PACA MH/DS), where he also co-chairs a statewide committee for Support Coordination Services. Jeremy is the Treasurer of the Northeast Behavioral Health Care Consortium (NBHCC) Board, which manages the HealthChoices Program for a four-county region.

Jeremy lives in Clarks Summit with his wife, Renee, and their two daughters, Eleanor and Carys.

The Office of Developmental Programs (ODP) Communication 106-18 announces that the final public notice for fee schedule rates and Department-established fees for Fiscal Year 2018-2019 have been published in the Pennsylvania Bulletin Volume 48, Number 50 on Saturday, December 15, 2018. The title of the notice is Fee Schedule Rates and Department-Established Fees for Consolidated, Community Living and Person/Family Directed Support Waivers Services, Targeted Support Management and the Community Intellectual Disability Base-Funded Program. You may obtain the public notice by following this link.

The Fee Schedule Rates effective July 1, 2018, were developed in accordance with 55 Pa. Code Chapter 51 using a market-based approach. The Fee Schedule Rates represent the maximum rates that the Department will pay for each service.

There have been no changes to the Fee Schedule Rates since they were published as final in the Pennsylvania Bulletin Volume 48, Number 4 on Saturday, January 27, 2018. The current Fee Schedule Rates can be accessed on the Department of Human Services website.

There have been no changes to the Department-established fees that have been in effect July 1, 2018 through December 31, 2018, since the fees were published as final in the Pennsylvania Bulletin, 48 Pa.B. 688 (January 27, 2018). The Department-established fees effective July 1, 2018 through December 31, 2018 can be viewed as historical rates on the Department of Human Services website.

The Department has examined current federal housing data across the Commonwealth and determined that a differential of approximately 10% exists between the costs in the counties of Bucks, Carbon, Chester, Delaware, Lehigh, Monroe, Montgomery, Northampton, Philadelphia, and Pike, and those in the rest of the Commonwealth. Unlike wage costs, which are typically standardized across multiple counties through use of a single wage scale across counties, housing costs tend to be specific to a particular county and are therefore difficult to standardize. For these reasons, the Department has decided that the differential in housing costs warrants an increase to the Department-established fees, comparable to the cost differential, for residential habilitation ineligible services provided in the aforementioned counties, effective January 1, 2019.

The changes in rates will be automatically reflected in each impacted individual’s ISP. Providers of residential habilitation services and supports coordinators are not required to do anything to implement this change.

The Department-established fees for residential habilitation ineligible services can be accessed in the Pennsylvania Bulletin and on the Department of Human Services website.

Interested persons are invited to submit written comments by January 14, 2019 regarding the final Fee Schedule Rates and Department-established fees to the Department of Human Services, Office of Developmental Programs, Division of Provider Assistance and Rate Setting, 4th Floor, Health and Welfare Building, 625 Forster Street, Harrisburg, PA 17120. Comments can also be sent to this email. Use subject header ”PN Fee Schedule.” The Department will consider comments received in reviewing future adjustments to the Fee Schedule Rates and the Department-established fees.

Please take two minutes today to ask your US Senators to complete the work begun by the House and vote to renew Money Follows the Person (MFP) program before this session ends!

On Tuesday, the US House of Representatives passed a bill to renew the MFP program for three months. The Senate is NOW considering whether to pass it and send it to the President for his signature. Time is of the essence because Congress is slated to go on recess for the holidays in less than two weeks.

THE ASK: Email your Senators to ask them to vote YES on the IMPROVE Act (HR 7217) through an expedited process known as “the hotline.” Our email tool will allow you to send an email directly to their health staff in Washington, DC, who advise them on their decision-making.

THE DETAILS: Money Follows the Person is an important program that has helped over 85,000 people with disabilities and chronic conditions voluntarily move from state-run institutions into the community. It expired in 2016, and with state programs now running out of funds this is already having consequences for people with disabilities. In its annual survey of state Medicaid directors, the Kaiser Family Foundation found that half planned to discontinue program services or administrative activities if Congress did not renew the MFP program’s funding.

By renewing MFP for three months, the IMPROVE Act gives the program a needed bridge into the new Congress in 2019, where we can advocate for a longer renewal. Read ANCOR’s letter of support for the program here, and learn more about the expedited “hotline” voting process here (page 3, “The Operation of Unanimous Consent” section).

Speak up today so that people with I/DD who want to live in the community can live with their family, friends, and peers – just like everyone else!

Contact Jack Phillips, RCPA Director of Government Affairs, with questions.

The Office of Developmental Programs (ODP) and the Autism Services, Education, Resources and Training (ASERT) Collaborative are trying to learn more about training needs among providers who work with individuals living with autism, intellectual disabilities, other developmental disabilities, and their families. ODP is constantly building capacity by developing resources and trainings that are helpful to people who support individuals with autism, intellectual, and developmental disabilities.

By responding to this survey, you are helping ODP to create trainings and resources that will better meet your needs. Please have your voice heard! This survey should take less than 10 minutes to complete. Please complete this survey by January 18, 2019. If you have any questions, please feel free to contact info@paautism.org.

To complete the ASD Seminar Survey, use this link.

ODP Announcement 105-18 addresses the requirement for Supports Coordinators (SCs) to review and complete the Right to Report Abuse Notification handout annually with all individuals and record the action in an SC Monitoring Tool in the Home and Community Services Information System (HCSIS). Documentation of this activity is not satisfied by strictly answering “Yes” to the question of: “Was the individual (and involved family or other unpaid caregivers, as appropriate) informed about abuse, neglect, and exploitation protections AND was information about how to report provided?” SCs must record detailed information outlining completion of all steps listed below. To meet ODP’s expectation for completing the Right to Report Abuse Notification handout, the following must occur:

  • In a location that affords the individual privacy, discuss the meaning of abuse, neglect, and exploitation
  • The discussion must take place in a format understood by the individual and using means of communication which the individual prefers
  • Advise the individual/surrogate that they have the right:
    – To be free from abuse, neglect, and exploitation
    – To report abuse, neglect, and exploitation
  • Discuss with whom the individual may report (e.g. family members, friends, SCs, Disability Rights of Pennsylvania (DRPA), protective service organizations, law enforcement, etc.)
  • Complete the handout by filling in the blank space, indicating contact information and establish a place where the individual may readily access it
  • Advise the individual that they can report abuse, neglect, and exploitation to another person, if the first person they notified failed to take action
  • After the meeting, document the conversation and the contact information (names and phone numbers) in an SC Monitoring Tool in HCSIS. The record must clearly indicate that the conversation took place in a location that affords privacy.
  • As part of the monitoring process, SCs should revisit the discussion with the individual to ensure that they continue to feel safe, remember the handout, and have access to it.

If an individual discloses any allegation, the SC must be prepared to take all necessary actions to ensure that the individual’s immediate health and safety needs are being addressed per ODP policy and according to law.

INQUIRIES REGARDING THIS COMMUNICATION:
Please direct questions regarding this announcement to the appropriate ODP Regional Office.

ODP has announced that the Medication Administration Training Program will be unavailable as a result of scheduled maintenance from Tuesday December 18, 2018 through Friday December 21, 2018.

The outage is scheduled to start at 2:00 pm on the afternoon of Tuesday, December 18, 2018. If you are able to access the course after 2:00 pm that afternoon, please note that the system may become unavailable at any time later in the day, without additional notice. That means that if you are working in the system after this date and time, the system could suddenly become unavailable and your work would be lost.

*Please do not access the system after the scheduled outage period begins.*

Please check the following places for updates on this outage:

If the outage ends sooner than 12/21/2018, notice will be provided at the above-mentioned sites. Please contact Carol Ferenz, RCPA IDD Division Director, with any questions.

The Office of Developmental Programs (ODP) has announced that the document, “Action Plan: Information Sharing and Advisory Committee (ISAC) Plan for Sexual Abuse Prevention and Healthy Relationships,” is available now on MyODP. The document is the product of conversations and commitments made by ODP’s ISAC membership and emphasizes the shared responsibility of everyone to help prevent sexual abuse.

The Department of Justice reported that people with intellectual disabilities are sexually assaulted at seven times the rate of those without a disability. This is almost certainly an underestimate. The #MeToo and #TimesUp movements have raised the national consciousness, illuminating how sexual assault is pervasive in our country. Yet, it is still too often ignored, downplayed, justified, or rationalized.

For people with intellectual and developmental disabilities, this suppression of the reality of sexual abuse is exacerbated because people often aren’t believed, or their testimony is discounted or devalued. As a result, ISAC organizational representatives have laid out these plans to tackle the problem and begin implementing a solution.

Contact RCPA IDD Division Director Carol Ferenz with any questions.