Tags Posts tagged with "office of children youth and families"

office of children youth and families

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CERTIFICATION CONCEPT

As part of the ongoing implementation process for the Family First Specialized Setting, this alert serves as a reminder that if you are planning to request certification as a Specialized Setting Provider for FY 2020–21, the following due dates apply:

  • March 15: Letter of intent is due to this email from the legal entity with the following:
    • Certificate of Compliance Number(s) for each facility requesting a certification
    • The category(ies) of specialized setting certificate that is being requested
  • April 15:
    • Application package is due to this email which includes all referenced items in Appendix B of the bulletin.
    • Pre-contractual budget documentation due to this email.

For your reference, the OCYF Family First Specialized Setting bulletin can be found here, and the Q&A from the Specialized Settings webinar from last week is available here.

If you have questions related to Family First implementation in PA, please send via email. If you have any other questions, please contact RCPA Children’s Division Director Jim Sharp.

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The Family First Prevention Services Act will dramatically change the federal funding priorities for child welfare. There will be a host of new requirements and some new opportunities in the areas of prevention and older youth. There is more of a push toward evidence-based programs. Pennsylvania is working to implement the provisions of the Family First Act in October of this year.

The Pennsylvania Children and Youth Administrators would like to invite you to join them for an update regarding the Family First Act and Transition Act, as well as hear the latest of where Pennsylvania is at regarding implementation. The Office of Children, Youth, and Families (OCYF) has once again graciously agreed to present and to answer what questions they can. This training is open to commissioners, CYS agencies, providers, and others interested in learning more about Family First and Pennsylvania’s implementation efforts.

The training will be Monday, February 24, 10:00 am – 12:30 pm at the CCAP Office: 2789 Old Post Road, Harrisburg, PA 17110. See the flyer for registration details.

The Office of Children, Youth and Families (OCYF) Notification Protocol for Formal Licensing Actions and Incidents, is currently outlined in Bulletin #00-19-02 released in August 2019. On October 21, 2019, OCYF convened a meeting to bring together representatives from entities covered within the scope of OCYF Bulletin #00-19-02, to discuss the intent of the notification protocol, and to develop recommendations for improvements to the process.

From the meeting, the following improvements were agreed upon and will be released in new bulletins as described below.

  • A new bulletin will be issued promptly to remove the issuance of a notification regarding removal of staff under an approved plan of supervision. These notifications are no longer being sent. This bulletin will also remove any notifications listed that are duplicative of one another, specifically those that would equate to a citation and issuance of a licensing inspection summary (LIS), as those already trigger a notification.
  • Pending the implementation of CPSL amendments, another bulletin will be issued to include a quarterly report that will be provided to county agencies and dependency and delinquency judges, providing aggregate child abuse and substantiation data for child residential or day treatment facilities, approved foster or pre-adoptive homes, and youth development centers and youth forestry camps. If/when the CPSL is amended to permit the release of specific aggregate data, a new bulletin will be issued that will provide for county agencies and dependency and delinquency judges to receive substantiation information at the conclusion of an investigation, regardless of whether they are the placing county for the child or youth for these same placement settings.

RCPA was grateful to participate in this process and commends OCYF and the systems stakeholders for the collaborative partnership on this initiative The Department of Human Services (DHS) is moving forward with implementing these changes to ensure the safety and well-being of Pennsylvania’s children and youth. If you have any questions, please contact RCPA Children’s Division Director Jim Sharp.

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The Office of Children, Youth and Families (OCYF) has released Bulletin 3490-19-02, entitled “Statewide General Protective Services (GPS) Referrals.” The purpose of this bulletin is to transmit to public children and youth agencies the requirements related to a statewide policy, establishing when a referral can be designated as a GPS report, screen-out protocols, and response times for GPS report assessments. This bulletin rescinds and replaces OCYF Bulletin #3490-12-01, “Statewide General Protective Services Response Times,” which was issued in April 2012. Please note the bulletin effective date has been established to align with the timeframe needed for making modifications to the Child Welfare Information Solution and county case management systems to support full implementation of the policies and procedures outlined in the bulletin.

Training for public children and youth agency staff who make decisions regarding response times, are a part of assigning response times, or respond to reports, will be made available through the University of Pittsburgh School of Social Work, Child Welfare Resource Center E-Learn system, and is scheduled for release in spring 2020.

Questions regarding the bulletin should be directed to your OCYF Regional Office. You may also reach out to Ms. Ashleigh Brunsink, Executive Assistant in the OCYF Deputy Secretary’s Office.

As a result of the Rate Methodology Task Force of 2014 and 2016, one of the key recommendations was the implementation of a statewide standardized time study process. The purpose is to ensure consistency across providers, as well as eliminate challenges experienced by private providers whose own time study process or other quantifiable methodology is not accepted by the Office of Children, Youth and Families (OCYF) during the review of the budget documentation, which ultimately reduces Federal Title IV-E funding.

The implementation of a standardized time study should reduce provider time and resources spent on developing, conducting, and analyzing methodologies to support the allocation of time spent on the Title IV-E program. Additionally, it should improve the efficiency of the budget documentation review process.

Over the next several weeks, providers will begin to receive communication from OCYF regarding their individual staff requirements for time study participation. Training on the standardized time study process will be provided January through March 2020. The initial time study periods will be conducted in April/May 2020. The time study data collected in 2020 will be used to support the budget documentation reviews for state fiscal year 2021/22. Please review the full correspondence from Acting OCYF Deputy Secretary Jon Rubin for all details of the Standardized Time Study Process.

For questions on this process, OCYF has set up an RA account. Please copy RCPA Children’s Division Director Jim Sharp on submitted questions or feedback.

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Available here is the Office of Children, Youth and Families (OCYF) Bulletin 3130-19-04 entitled, “Serving Child Victims of Human Trafficking (CVHT) in Pennsylvania.” The purpose of this bulletin is to inform county and state officials; public and private children, youth, and family service agencies; children’s advocacy programs; community-based domestic violence programs; rape crisis centers; and stakeholders of the federal and state statutory requirements, to ensure a multidimensional and interdisciplinary plan and approach to the identification, protection, and provision of comprehensive and coordinated services for child victims of human trafficking. This bulletin has a number of attachments, including the “Practice Guide to Serving CVHT in Pennsylvania,” which provides detailed information related to Commercial Sex Trafficking of Children, Standards of Practice for Serving CVHT, Children Who are Missing From Out-Of-Home Placement Settings, Collaboration, and Advocacy and Legal Considerations.

Questions regarding this bulletin should be directed to your OCYF Regional Office. You may also reach out to Ms. Treasure Gallagher, Human Services Program Specialist in OCYF’s Bureau of Policy, Program and Operations. If you have any further questions, please contact RCPA Children’s Division Director Jim Sharp.

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Research over the past twenty years has shown that certain racial and ethnic populations are overrepresented in the child welfare system. This disparate treatment and disproportionality not only affects child welfare outcomes, but also outcomes in other child serving systems like education, juvenile justice, law enforcement, and health care. Therefore, it is imperative that child welfare agencies understand the impact disproportionality has on the racial and ethnic groups they serve.

The Office of Children, Youth and Families would like to announce that the Child Welfare Resource Center (CWRC) will be hosting the Diversity Task Force’s 2019 workshop, titled “Racial Disparity, Implicit Bias and White Privilege.” The workshop flyer is available here for your convenience, which lists several training dates and locations.

This workshop will provide an overview of the historical and structural causes of racial discrimination to help participants contextualize the root causes of these disparities. The workshop will also encourage participants to recognize and develop a deeper understanding of their role as professionals to work as effectively as possible with families and children of color.

If you have questions, please contact RCPA Children’s Division Director, Jim Sharp.

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Big happy family - a mother and many children sitting on the stairs at home. Family concept.

After nearly a decade-long partial Title IV-E reimbursement deferral, the Office of Children, Youth and Families (OCYF) is providing notice which advises counties that there is a successful negotiated conclusion of this deferral effective July 1, 2019! Through the efforts of OCYF and the Rate Methodology Task Force, the changes made to the budget documentation review process for FY 2019/20 were reviewed in April and determined to accurately demonstrate the allocation of costs into allowable maintenance and allowable administration categories. Additionally, the pending changes made to the web-based application to support accurate claiming of these expenses in the appropriate categories has been approved.

Please review this bulletin for next steps, including the update to the Title IV-E Validation System on July 13, 2019. For further information please contact Jim Sharp, RCPA Children’s Services Director.

The Office of Children, Youth and Families (OCYF) would like to announce that the Pennsylvania Community on Transition State Leadership Team (SLT) has announced the date for its 2019 PA Community on Transition Conference. The conference will be held at the Penn Stater Conference Center and Hotel Wednesday, July 17 & Thursday, July 18, 2019 and brings together a diverse community of stakeholders to share information, explore resources, and gain knowledge regarding successful secondary transition practices. The conference will offer breakout sessions and activities designed for youth and young adults, networking opportunities, hands-on assistive technology exhibits, vendor displays, and resource tables. Topics covered include Transition Planning, Secondary Education, Youth and Family Engagement, Employment, and Social and Emotional Health.

Youth and Family Scholarships: A limited number of scholarships are available for family members or caregivers of a transition-aged youth or young adult with a disability, and high school youth between the ages of 16–21 accompanied by an adult (family member/caregiver). Families are encouraged to apply by completing the scholarship application online on or before June 26, 2019. The scholarship will cover the cost of a double occupancy hotel room and conference registration fee. Meals and mileage are on your own. You will be informed of your acceptance by July 1, 2019. For additional information about youth/young adult family scholarships, please contact Paula Quinn. The scholarship form can be found by visiting the PaTTAN website. If a foster or adoptive youth applies for a scholarship, please email the youth’s name and date of birth.

Contact RCPA Children’s Division Director Jim Sharp with any other questions.

Office of Children, Youth and Families (OCYF)

[Announcement from DHS Secretary Miller, from letter to staff]

Good Afternoon,

After more than 30 years of dedicated service to Pennsylvania’s child welfare system, Cathy Utz resigned effective May 3. I am grateful for Cathy’s leadership and service at both the county and state level and for all of her work to strengthen Pennsylvania’s child welfare system and protect children.

Amy Grippi, OCYF’s Chief of Staff, will be the primary point of contact. I am confident that Amy will be a strong leader for OCYF during this transition.

Each of you work some of the most challenging jobs in state government. You face heartbreaking and unthinkable tragedies, provide support for children and families in difficult situations, and most importantly, do critical work to make the world a safer place for children. Thank you for all that you do every day – I am lucky and grateful to work among people who care so much for the children and families each of you work with and protect.

Thank you,

Teresa D. Miller
Secretary

RCPA wishes Cathy Utz the best and looks forward to working with Chief of Staff Grippi, and the rest of OCYF staff, in the future.