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pa department of human services

The Pennsylvania Health Access Network and Philadelphia Health Partnership, at the request of the Department of Human Services, along with the support of the University of Pittsburgh’s Medicaid Research Center, will host a series of listening sessions in the southeast region to understand the experiences of older adults and people with disabilities covered by Pennsylvania’s new Medicaid program, Community HealthChoices (CHC).

The listening sessions will be held as follows:

Tuesday, June 25, 2019: 10:00 am, at Delaware County Housing Authority (Delaware County)
Kinder Park Community Room: 1825 Constitution Avenue, Woodlyn, PA 19094

Wednesday, June 26, 2019: 10:00 am, at Aclamo Family Center (Montgomery County)
512 West Marshall Street, Norristown, PA 19401

Thursday, June 27, 2019: 10:15 am, at Brandywine Center (Chester County)
744 East Lincoln Highway, Coatesville, PA 19320

Friday, June 28, 2019: 10:15 am, at Congreso (Philadelphia)
2800 North American Street, Philadelphia, PA 19133

Friday, June 28, 2019: 2:45 pm, at South Philadelphia Library (Philadelphia)
1700 South Broad Street, Philadelphia, PA 19145

RSVP: 844-474-2643

OTHER INFORMATION: This is a free event. Light refreshments will be provided. Space is accessible. To request an interpreter or materials in Braille, please contact: jessica@pahealthaccess.org

A listserv has been established for ongoing updates on the CHC program. It is titled OLTL-COMMUNITY-HEALTHCHOICES, please visit the ListServ Archives page at http://listserv.dpw.state.pa.us to update or register your email address.

It is imperative that you notify the Office of Long-Term Living for changes that would affect your provider file, such as addresses and telephone numbers. Mail to/pay to addresses, email addresses, and phone numbers may be updated electronically through ePEAP, which can be accessed through the PROMISe™ provider portal. For any other provider file changes please notify the Bureau of Quality and Provider Management Enrollment and Certification Section at 1-800-932-0939 Option #1.

To ensure you receive email communications distributed from the Office of Long-Term Living, please visit the ListServ Archives page at http://listserv.dpw.state.pa.us to update or register your email address.

The PA Department of Human Services (DHS) is in the process of developing and implementing a statewide Resource and Referral Tool, in order to assist families with receiving the necessary services to address their needs around social determinants of health (SDOH). This tool will include an SDOH standardized assessment which, when completed, will generate a list of resources closer to the community where the patient lives. It will also allow service providers to make electronic referrals and receive a notification when the patient receives the services.

In order to understand how this tool could better meet the needs of health care providers, we would like to know what you currently have in place to assess and address SDOH needs. DHS has put together a very brief questionnaire (7–8 questions) to receive provider feedback.

This survey should be completed by the individual in your practice who is in charge of SDOH assessments or has the most knowledge about how they are incorporated into your workflow. DHS would like to receive your feedback by Tuesday, June 25, 2019. Complete the survey here.

Big happy family - a mother and many children sitting on the stairs at home. Family concept.

After nearly a decade-long partial Title IV-E reimbursement deferral, the Office of Children, Youth and Families (OCYF) is providing notice which advises counties that there is a successful negotiated conclusion of this deferral effective July 1, 2019! Through the efforts of OCYF and the Rate Methodology Task Force, the changes made to the budget documentation review process for FY 2019/20 were reviewed in April and determined to accurately demonstrate the allocation of costs into allowable maintenance and allowable administration categories. Additionally, the pending changes made to the web-based application to support accurate claiming of these expenses in the appropriate categories has been approved.

Please review this bulletin for next steps, including the update to the Title IV-E Validation System on July 13, 2019. For further information please contact Jim Sharp, RCPA Children’s Services Director.

ODP Announcement 19-069 is to inform stakeholders that effective July 1, 2019, the Department of Human Services (DHS) will be consolidating the processing of all provider enrollment applications into the Office of Medical Assistance Programs (OMAP). This will include the Office of Developmental Programs (ODP). ODP will monitor the provider enrollment application processing to ensure providers continue to be enrolled in accordance with applicable regulations and standards.

The new address to send all paper applications and forms is listed below:

BFFSP Provider Enrollment
PO Box 8045
Harrisburg, PA 17105-8045

The Online Application Service to enroll in the Medical Assistance (MA) Program is available on the department’s website. Paper applications may also be sent via fax to 717-265-8284. Applications may also be sent to the OMAP Email.

Providers are encouraged to submit applications electronically via the online provider enrollment portal whenever possible.

For questions or concerns related to an enrollment application, please call the OMAP Inquiry Line at 800-537-8862. If there is a question for ODP regarding regulations or policy, please submit to ODP email.

The Department of Human Services (DHS) is partnering with the University of Pittsburgh Child Welfare Resource Center to recruit for the Pennsylvania Citizen Review Panels (CRPs). The CRPs are groups of volunteer citizens who examine policies, procedures, and practices of state and local agencies and make recommendations for improvement to DHS. CRPs partner with state and local children and youth agencies, relying on maintaining respectful and positive relationships with these agencies to complete their work. To learn more about Pennsylvania’s CRPs, including their mission, vision, function, and members, visit this website. Please also see the website for our recruitment video.

They are currently working to recruit additional members to all three regional panels in the Northeast, South Central, and Southwest. Brochures for each panel as well as a general CRP flyer are below. Each brochure lists the counties within each region. Information on regions can also be found on the CRP website. The recruitment period will remain open until June 15.

It is requested that you forward this information on to your contacts and/or provide the names and contact information of individuals you feel would be a good fit for the panels and are located within one of the three regions. An online application can be accessed through the “Join” page on the CRP website. Referral information can be sent to the CAPTA Program Development Specialist, Kari Coccagna, via email or at 717-795-9048.

The Department of Human Services (DHS) proposes to add Chapters 1155 and 5240 relating to IBHS to Title 55 of the Pennsylvania Code. The proposed rulemaking is published in the Pennsylvania Bulletin on August 4, 2018 and can be accessed here.

Written comments, suggestions, or objections regarding this proposed rulemaking may be submitted to the Office of Mental Health and Substance Abuse Services (OMHSAS) at the following address:

Attention: Tara Pride, Bureau of Policy, Planning and Program Development, Commonwealth Towers, 11th Floor, PO Box 2675, 303 Walnut Street, Harrisburg, PA 17105 or by email during the 30-day public comment period, which closes September 4, 2018.

The next RCPA BHRS/IBHS work group will be held on Wednesday, August 15. The work group will compile comments from discussions held over the past year and those offered by the members of the group. We are asking providers who choose to send comments into OMHSAS directly to also send a copy of your comments to Robena Spangler. This is our long-awaited opportunity to provide input into the regulations; we hope that all BHRS providers and ABA professionals are engaged. If you have any questions, please feel free to contact me at the email address above.

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As a result of the many Community HealthChoices (CHC) stakeholder events, the Department of Human Services (DHS) has added frequently asked questions (FAQ) documents to the CHC website for providers and participants.

To assist stakeholders in finding answers to questions more quickly, DHS recently consolidated all FAQs into a single CHC Questions and Answers document. This new document is in a searchable pdf format and contains a table of contents that allows the user to easily move to different sections within the document.

For more information, visit the DHS CHC web page.

The Department of Human Services (DHS) has announced that effective July 1, 2018, the cost of child abuse clearances will increase from $8 to $13. Child abuse clearance fees for volunteers will continue to be waived one time within a five-year period.

The legislative passage of Act 40 of 2017 included the increase to assist in covering actual costs for processing child abuse clearances, after the previously amended Child Protective Services Law (CPSL) expanded who is required to receive clearances, and instituted a five-year renewal cycle. Beginning in December 2014, individuals who required clearances expanded to include: volunteers, youth camp employees, coaches, youth mentors, Boy Scout and Girl Scout leaders, work study programs, internships, family-living home employees, and community-home employees for individuals with disabilities.

In 2014 and 2015, legislation was passed amending the CPSL. These amendments expanded clearance and background check requirements for individuals working or volunteering with children. In 2016, DHS received 951,414 child abuse clearance applications and identified 2,272 substantiated or alleged perpetrators of child abuse.

For more information on clearance and background check requirements as required by the CPSL, please visit this website.

The Department of Human Services (DHS) is seeking comments on a draft bulletin regarding Consent to Mental Health Treatment for Minor Children. Please submit any comments you have on this draft bulletin via email no later than the close of business on Thursday, June 7, 2018. Should you decide to submit comments, please feel free to copy Robena Spangler, RCPA Children’s Division Director. Thank you for your interest and participation.