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PA Office of Developmental Programs

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ODP Announcement 19-046 provides information regarding upcoming training available to people with disabilities, family members, and other stakeholders (SCs Provider staff, AEs, organizational leadership). Person Centered Thinking is a core concept at the foundation of the services and supports provided to people with intellectual disabilities and autism in Pennsylvania. The above-mentioned individuals/groups are invited to come and learn about Person Centered Thinking and how it can be used to enhance the quality of life of the people we support.

This interactive, two-day training serves as a foundation for everyone involved in supporting people with significant disabilities. During this training, attendees will have the opportunity to develop their skills by completing a series of guided exercises. Participants will practice utilizing person-centered thinking resources and techniques. Information gathered using these skills can help teams develop meaningful Individual Support Plans (ISPs) that help people with disabilities achieve an Everyday Life.

All training sessions will be held from 9:00 am to 4:00 pm. Registration will begin at 8:30 am. Breakfast and lunch will not be provided.

The first trainings will be held Friday, May 17 and Friday, May 31, 2019 at the Intellectual disAbility Services in Philadelphia, as well as Monday, June 10 and Tuesday, June 11 at PaTTAN in Harrisburg. Additional sessions are being planned for the 2019/20 fiscal year. As soon as registration is open for these additional sessions, another announcement will be sent out. If you have any questions about this training opportunity, please submit them via email.

ODP Announcement 19-044 serves to communicate the process for Administrative Entities (AEs) to validate that new Provider Applicants have satisfied all Provider Qualification requirements effective April 1, 2019. (Announcement 084-18 Revised Qualification Process for New Providers will become obsolete as of the date of this publication.)

In order to become a qualified provider of Consolidated, P/FDS and Community Living Waivers, applicants must complete ODP Provider Qualification Form DP 1059 and submit required provider qualification documentation designated for new provider applicants. CEOs of provider applicants must successfully complete ODP Provider Orientation training, which includes pre-registration module webcasts and a full day face-to-face classroom session. Upon completion of each training component, the CEO must pass a post-test to earn and be issued a Certificate of Achievement.

New Provider Process flowchart and process step tools for licensed and unlicensed services are available for provider applicants on MyODP. New provider applicants must review all source documents referenced within ODP’s New Provider Self-Assessment Tool. While completing the tool, the provider applicant shall ensure that all policies, procedures, processes, and/or protocols are developed and aligned with ODP requirements. The Assigned Administrative Entity (AE) will validate the documentation that applicants submit with the New Provider Self-Assessment Tool. The Assigned AE is the AE within the county where the provider applicant intends to serve the most individuals.

CEOs of new provider applicants must sign the ODP Waiver Provider Agreement (available on the HCSIS homepage) and submit via email. ODP will return the agreement with a stamp of approval in the upper right corner of the front page. If further information is required, the provider will be notified. Likewise, if a provider is not approved, they will receive written notice.

New provider applicants wishing to be qualified for Residential Habilitation, Lifesharing, and Supported Living are required to earn and submit a Certificate of Completion for the ODP Dual Diagnoses Training available on MyODP to their Assigned AE with other required documentation. This training must be completed by the CEO of the provider applicant.

All required documentation and timeframes are outlined in ODP Announcement 19-044. The provider must register their services in HCSIS (see HCSIS Tip Sheet) and may begin to provide qualified services only after an AE has authorized it to do so in an Individual Support Plan.

ODP Announcement 19-045 is to inform all interested parties that the Office of Developmental Programs (ODP) has reorganized and updated employment-related materials on the MyODP platform. Resources, communications, and training materials related to employment are categorized by individuals and families per waiver or program, as well as by provider roles in the service system.

The employment page can be found under the “Resources” tab on the MyODP home page. ODP will update material on the web page as it continues its efforts, in accordance with the Employment First Act (62 P.S. §§ 3401-3409), to help individuals obtain competitive integrated employment.

Additionally, ODP released a second update to the Employment Service Definition Quick Guide for Intellectual Disability/Autism Waivers and Base-funded Participants originally released as part of Announcement 19-025.  Please use this updated guide in place of other versions. Questions about this announcement can be forwarded via email.

The Office of Developmental Programs (ODP) Communication 19-041 announces the release of the Quality Assessment and Improvement (QA&I) Annual Statewide Report of Self-Assessments for Cycle 1 Year 2 (C1Y2), FY 2018/2019.

Through the QA&I process, a comprehensive quality management review of county programs, Administrative Entities (AE), Supports Coordination Organizations (SCO), and Providers who deliver services and supports to individuals with intellectual disabilities and autism spectrum disorders is conducted. As part of that process, all AEs, SCOs and Providers are expected to complete Self-Assessments of their performance on the provision of services and supports annually.

Self-Assessments evaluate key quality metrics and the implementation of Everyday Lives: Values in Action. This report includes a summary and analysis of statewide results of Self-Assessments conducted in July and August 2018, sorted by geographic region. This report discusses successes and opportunities for systemic quality improvement discovered during QA&I Self-Assessments in the areas of Person-Centered Planning and Service Delivery; Promoting Self-Direction, Choice and Control; Increasing Community Participation; Promoting Health, Wellness and Safety; Supporting People with Complex Needs; and Developing and Supporting Qualified Staff.

Find the report online.

ODP Announcement 19-040 provides information to recruit individuals with autism who are interested in using their lived experience to support others through the Community Autism Peer Specialist program. The Community Autism Peer Specialist (CAPS) pairs individuals with autism who have completed a peer support training program with other individuals with autism to achieve personal wellness and community integration goals. Activities are chosen by the participant to build employment and/or post-secondary education and leadership skills, to live independently, care for their own health, navigate interpersonal relationships, use public transportation, engage in the community, and explore other areas of growth.

This flyer provides details about the position requirements and training provided to individuals who would like to participate in the program.

Applications are being accepted from March 25, 2019, to April 22, 2019.

Find additional information regarding the CAPS program here.

The Office of Developmental Programs (ODP) announced that all SCOs and Providers delivering supports and services for participants in the Adult Autism Waiver (AAW) program must submit their primary and secondary contact information for the ODP Quality Assessment & Improvement (QA&I) Process by close of business on April 15, 2019.

Beginning July 1, 2019, the Bureau of Autism Services (BAS) will begin the QA&I process for all AAW SCOs and Providers. This process will make the AAW SCO Monitoring and Provider Monitoring processes obsolete as of June 30, 2019.

BAS is requesting that all SCOs and Providers identify a primary and secondary contact person(s). The identified contact person(s) are the individual(s) who the entity has assigned to receive specific information related to the QA&I Process including any unique electronic links, access to QA&I process specific information, ongoing direction and communication from ODP regarding the QA&I Process, etc.

All SCOs and Providers must submit their information by close of business on April 15, 2019.

DP Communication 19-039 contains more detailed information regarding this process. Questions about this communication should be emailed here.

ODP Announcement 19-038 provides information to register for the Initial Certified Investigator Courses through 2019 and for the Certified Investigator Peer Review Course for Spring 2019.

The Initial Certification Course is a four-day, face-to-face module that was created to ensure all incidents that require an investigation, receive a systematic investigation that meets established standards. In order to perform investigations, the investigator must successfully complete all requirements under the ODP CI Training. The Initial Certification Course consists of three parts:

1. Online Prerequisite course
2. 4 days of face-to-face training
3. Online exam

Once all activities are completed within the current standards, the participant will be certified for 3 years. Register here for the Initial Certified Investigator courses and to obtain certification.

The Peer Review Course was created to support the Peer Review Process. The Peer Review Process is an ongoing evaluation process that is designed to provide information about the overall quality of incident investigations to an organization. The primary objective of the Peer Review Process is to ensure a continued quality improvement of investigatory practices. To support ODP stakeholders in the implementation of the Peer Review practices, ODP along with Temple University has created a Peer Review Course. The Peer Review Course is a 3½-hour, face-to-face training. Register here for the Certified Investigator Peer Review course.

For assistance with registration, please contact support@myodp.org.
For questions regarding the course or its topic, please contact sarah.naughton@temple.edu.

ODP published Announcement 19-032 to announce that all Supports Coordination Organizations (SCOs) and Providers delivering supports and services for participants in the Adult Autism Waiver (AAW) program will be integrated into the Office of Developmental Programs (ODP) QA&I process beginning July 1, 2019. The QA&I process will replace the existing AAW monitoring process and will be one of the tools used to evaluate the current system of supports and identify ways to improve it for all individuals supported by ODP.

The QA&I process was first introduced in July 2017 with ODP’s ID/A Waiver programs. The process is designed to conduct a comprehensive quality management review of county programs, Administrative Entities, SCOs, and Providers delivering services and supports to individuals with intellectual disabilities and autism spectrum disorders.

The comprehensive quality management review is accomplished using a combination of self-assessment, desk review, onsite review, individual interviews, corrective action, Plan to Prevent Recurrence and quality management plans. The QA&I process occurs over a three-year cycle with each of the entities receiving a full review at least once within that period.

To support this integration, ODP will provide QA&I process training for SCOs and Providers serving AAW participants in the spring of 2019. Look for a date, time, and any specific instructions for this training in a future communication.

For more information about the QA&I process, please visit “QA&I Process Resources” on MyODP. Please submit any questions regarding this communication to Patrick Keating.

The Office of Developmental Programs (ODP) offers participant direction, also known as self-direction, to provide participants with a high level of choice and control over their services and supports in the ID/A waivers. In ODP’s self-direction models, the participant directs the provision of waiver services provided by Support Service Professionals, who are known as Direct Support Professionals in the Adult Autism Waiver. Support Service Professionals are the person(s) who will be hired to provide waiver services to the participant.

Participants can take advantage of self-direction opportunities through the utilization of a Financial Management Service (FMS) Organization. Participants who wish to self-direct services may do so though one of two FMS models: Agency with Choice or Vendor Fiscal/Employer Agent.

Since participant-directed services models are not available in the Adult Autism Waiver, ODP included a reserved capacity category called Participant Direction Transfers in the ID/A waiver amendments effective November 1, 2018. Each waiver reserves 5 spaces each year (for a total of 15 per year) for individuals who wish to self-direct the majority of their waiver services but are enrolled in the Adult Autism Waiver.

To begin implementation of this reserved capacity, each participant in the Adult Autism Waiver will receive a letter and a flyer from ODP announcing the availability of this reserved capacity and providing information about participant-directed services. Since there are only 5 spaces available per year in each of the ID/A waivers, the Adult Autism Waiver Supports Coordinator will need to have a discussion with each person enrolled in the Adult Autism Waiver at the first regularly scheduled meeting or monitoring to determine if he or she is interested in self-directing the majority of their waiver services and enrolling in one of the ID/A waivers. Detailed information about this process can be found in ODP Announcement 19- 036. Also see Attachment #1, Attachment #2, and Attachment #3 to the announcement.