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Policy Areas

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*If you have already registered, please disregard this reminder*

Time is running out to register for the June 8, 2021 workshop. This workshop should be attended by HR directors, supervisors, and anyone involved in recruiting and hiring. Attendees will leave with simple tools they can use immediately. During the workshop, attendees will collaborate with their peers and leave feeling empowered. All participants in these workshops will leave with a workbook and clear next steps to take back to their organizations to implement what they have learned. Note that you do NOT need any new consultants or software.

Cost — RCPA Members: $99 per session / Non-members: $125 per session

Retention and Culture: Tuesday, June 8, 2021 • 9:00 am–12:30 pm
Retention and Culture: You will learn how to overcome two big challenges that cause new Direct Support Professional (DSP) turnover and how to nurture your culture when you do not have enough time. Learn clear and fast steps to an improved onboarding / training experience so new employees are more likely to stay. You can register for this event here.

Space is limited, so do not delay in registering! For any questions, please contact Carol Ferenz, Director, IDD Division.

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ODP Announcement 21-044 provides instructions to residential provider agencies who do not anticipate being able to meet the current June 30, 2021 deadline for Health Risk Screening Tool (HRST) screens for individuals receiving residential services.

As of June 30, 2021 — the date that ODP established as the extended deadline for completion of the initial Health Risk Screening Tool (HRST) screens for individuals receiving residential services — draws near, ODP recognizes that some providers may having difficulty meeting this timeline. Providers who will not complete all required screenings by June 30, 2021, should contact the Regional Program Office and convey to the Regional Program Manager (RPM) the agency’s current plan to complete the required HRSTs, including the date by which these screens will be completed.

Providers with locations in more than one ODP Region should contact the RPM associated with your assigned Administrative Entity responsible for completing provider qualifications.

Though providers will determine the order in which the remaining HRSTs will be completed, ODP has the following recommendations to help providers ensure that the health and safety needs of the individual are being met:

  • New admissions should be screened as soon as possible following admission once the individual is accessible in the HRST database.
  • Individuals should have an HRST completed within 14 days of any of the following situations:
    • Hospitalization;
    • Injury or illness resulting in treatment beyond first aid;
    • Medication ordered for a new diagnosis;
    • Change in current physical condition or behaviors resulting in increases in the acuity of the service needs;
    • Prescribed change in diet;
    • Choking episode;
    • Unexplained weight loss or gain;
    • New onset of or change in seizure activity;
    • Fecal impaction;
    • Pressure ulcers;
    • Dehydration;
    • New onset or unstable diabetes; and
    • Individual is unable to or declines to follow physician orders for treatment, medication, or other intervention.

As noted in the Pennsylvania Health Risk Screening Tool Protocol Update, each residential provider will identify staff from within the provider organization who will become the trained HRST rater(s). The initial and subsequent HRST screenings must be completed by a trained rater who has completed the HRST online rater training. Assistance with access to the HRST online rater training can be obtained by contacting this email.

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Wednesday, June 9, at 3:00 pm ET

Register for the webinar

Nicole T. Jorwic, JD, Senior Director of Public Policy at The Arc and an expert on the topic of home- and community-based services (HCBS), will provide an overview of the HCBS program. She will describe how it helps people living with paralysis access the supports and serves they need to live independent lives. Nicole will also discuss how Congress and the administration are aiming to protect, invest in, and modernize this system.

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ODP is reminding providers of the importance to complete the 2020 Staff Stability Survey for your organization. We are particularly interested in having a robust response rate this year due to the impact of the pandemic on your workforce. We expect to use the data from this survey to help inform the rate-setting work.

If you are one of the 120 or so who have already completed the survey or determined that your agency is not eligible to complete, thank you, and there is nothing further to do. While we are well on our way to a statistically significant response, over half of our providers have not yet clicked on the survey to open it.

Responses are due by June 30. You should have received an invitation and the personalized survey link from staffstability@hsri.org. Please be sure to check your spam folder or contact Rick Smith if you cannot locate the message. Thank you for your attention to this important survey.

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ODP Announcement 21-043 addresses several frequently asked questions regarding the Incident Management Bulletin. With the March 1, 2021 release of the Incident Management (IM) Bulletin 00-21-02, the Office of Developmental Programs (ODP) has received multiple questions from stakeholders through email, conversations, dialogue during trainings, and phone calls. This FAQ was developed to answer some of the questions received. Please note: ODP expects stakeholders who have the responsibility of implementing IM processes to use this time to get familiar with the Incident Management Bulletin, as the effective date is approaching on Thursday, July 1, 2021.

Please visit the ODP web page that includes the IM Bulletin, information, and training. This FAQ does not contain all questions received; ODP chose questions that were asked frequently by multiple stakeholders. ODP expects to continue to receive questions based on the IM Bulletin; therefore, this document will be updated on a routine basis. Stakeholders will be notified when there are additions added to this FAQ.

For questions, please contact your ODP Regional Office or send them to ODP’s Incident Management Team.

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ODP Announcement 21-042 informs stakeholders that the following resources are now available to support the Incident Management Bulletin (effective July 1, 2021) and alignment with the Chapter 6100 regulations:

  • Web-based trainings are now available to highlight EIM system enhancements that will be implemented on Thursday, July 1, 2021.
  • Registration for Question and Answer sessions (Q&A) related to training are now open and available on the Home and Community Services Information System (HCSIS) Learning Management System (LMS).

Webcasts are now available on the LMS. Stakeholders that perform functions in EIM are encouraged to view these self-paced trainings.

In addition, the Office of Developmental Programs (ODP) will facilitate Q&A sessions beginning on Friday, June 4, 2021. Sessions will focus on specific incident management documents in EIM. Registration is required for the Q&A sessions and will be available through LMS beginning May 28.

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The Managed Long-Term Services and Supports (MLTSS) Subcommittee meeting was held on Wednesday, June 2, 2021. The primary agenda topics at the meeting included a summary of the follow-up from the COVID-19 listening session feedback, which was presented by Deputy Secretary of the Office of Long-Term Living (OLTL) Jamie Buchenauer, and the 2020 Home and Community-Based Services (HCBS) Consumer Assessment of Healthcare Providers and Systems (CAHPS) Areas for Improvement Plans from the three Community HealthChoices (CHC) Managed Care Organizations (MCOs). The following handouts were shared during the meeting:

The next MLTSS Subcommittee meeting is scheduled for Wednesday, July 7, 2021.

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