Tags Posts tagged with "AE"


This communication is intended to provide guidance to all stakeholders who participate in the process of transitioning an individual from Residential Habilitation Service to Supported Living or Lifesharing. Updated information includes instructions for adding procedure codes for transition payments and directions to AEs. The new language is below:

Once a request is approved, ODP will issue communication directly to the Provider, AE, and SC with instructions for adding the transition payments to the individual’s ISP. The communication will contain procedure codes, steps for adding the service to the ISP, and additional instructions for submitting claims.

By signing the transition request form, the AE is indicating they agree that the provider has presented a plan that ensures the individual’s health and safety needs will be meet in the proposed Lifesharing or Supported Living program. A move date does not need to be determined for a signature to be applied, but the AE may use discretion to request more detailed transition information from the provider to assure a reasonable and safe transition plan is in place.

ODP Announcement 22-039 describes actions the Administrative Entities (AE) and Supports Coordination Organizations (SCO) must take when an Office of Developmental Programs’ (ODP) waiver or base participant is admitted to a nursing facility in order to ensure a coordinated transition to Long-Term Care (LTC) services and prevent service interruptions. Read the full announcement for details.

The Office of Developmental Programs (ODP) has announced the Children with Medical Complexities Training Series – Part 1: Expanding Supports for Children with Medical Complexities webinar series for ID/A Supports Coordination Organizations and Administrative Entities. This webinar will be held Thursday, April 21, 2022, from 2:00 pm–3:30 pm.

In this introductory session to providing supports to children with medical complexities, ODP Medical Director Gregory Cherpes, MD, and Chief Nursing Officer Rhonda Gengler, RN, will provide an overview of the training series’ topics that will be covered in greater detail in subsequent sessions. Particular focus will be given to a companion document that will serve to augment the Supports Coordinator (SC) monitoring tool and assist the supports coordinator during monitoring visits.

A virtual office hour session will be held on April 26 from 2:00 pm–3:00 pm to address further questions with ODP staff. Registration information will be provided at a later date.

ODP Announcement 22-005 describes the Office of Developmental Programs’ (ODP) Provider Qualification Process and outlines the steps the Assigned AE and provider must follow to meet these requirements. It also outlines the steps Supports Coordinators (SCs) take to transition individuals if needed. This communication does not describe the qualification process for SC organizations. The qualification process for Providers enrolled in the Adult Autism Waiver can be found in ODP Announcement 20-110.

The following attachments are included with the announcement:

ODP released Announcement 19-131 to clarify expectations regarding who should attend the Residential ISP staffing face-to-face training sessions that began on October 2, the process to become an ODP designated trainer, and the expectations for ODP designated trainers.

A representative from every provider of waiver funded residential services, SCOs, and AEs should attend one of the scheduled face-to-face sessions listed in ODP Announcement 19-112: Residential Individual Support Plan (ISP) Staffing. The face-to-face sessions expand on the information provided during the July webinars and provide an opportunity to apply the new staffing approach. If a representative from your agency has not yet registered, ODP asks that you do so. There continues to be space available at the remaining training sessions statewide.

It is strongly recommended that the person the agency identifies to attend the face-to-face session have experience in attending team meetings, supervising staff who attend team meetings, and/or reviewing and approving ISPs. In addition, the agency should consider that the person who attends the face-to-face sessions is expected to be an internal resource at their home agency as the new staffing approach is implemented. This may involve:

  • Responding to questions from staff and families;
  • Providing training to staff from your agency;
  • Reviewing material at a staff meeting; and
  • Helping agency staff and families know what to expect and prepare for team meetings.

ODP recognizes this is a significant change and that ongoing training is needed. In order to develop system capacity for additional training in 2020, there will be a train-the-trainers session(s) to become an ODP designated trainer in December. ODP designated trainers must be available to conduct at least two training sessions during 2020 to provider, SCO, and AE staff who are not affiliated with their agency using the material presented/reviewed at the face-to-face sessions.

In order to be considered as an ODP designated trainer candidate, the person must:

  • Attend one of the face-to-face sessions;
  • Have knowledge of person-centered thinking practices and experience in conducting training;
  • Be endorsed by their agency’s CEO/Executive Director; and
  • Complete the “ODP Designated Trainer Nomination Form,” which is available at the face-to-face sessions and on the My ODP website.

In order to be an ODP designated trainer, the person must attend both a face-to-face training and a train-the-trainer session. ODP will notify the candidates who have been selected to become designated trainers.

Upon completion of the train-the-trainer session, a list of ODP designated trainers will be available on My ODP. The ODP designated trainers list shall include the geographic area/region where the person is willing to provide training and instructions for making a training request.

If you have questions, please submit via this email or the appropriate ODP regional office lead:

Central Kathy Zumbrun
Robin Seville
Northeast Kenley Hoats
Joan Accardi
Southeast Mary Citko
Brandi Alexander
Western Nancy Armstrong

ODP Announcement 19-095 communicates the availability of training on ODP’s Online Provider Profiles for AEs and SCO leadership. Provider profiles consist of two parts: a provider summary developed and submitted by the provider, and a provider data display showing the provider’s performance in supporting individuals and families.

In Phase One, provider summaries and data displays are available on MyODP.org for 84 residential providers who had 10 or more individual surveys in the 2017 Independent Monitoring for Quality (IM4Q) data file. IM4Q Scale Scores are displayed for each provider in areas including Individual Satisfaction, Choice, Inclusion, Dignity, Family Satisfaction, and Physical Setting. ODP’s Provider Profiles web page also connects to licensing information, QA&I comprehensive reports, and the Services and Supports Directory for families to access.

Contact Carol Ferenz, RCPA IDD Division Director, with questions.