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DHS COVID-19 Vaccine Administration Tracker

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ODP Announcement 21-022 announces the release of the DHS web-based Vaccine Administration Tracker and provides instructions for its use. The Department of Human Services is tracking when vaccines have been administered to individuals and direct support staff in licensed Community Homes and Private Intermediate Care Facilities for Individuals with an Intellectual Disability (ICF/IDs).

It is very important that providers use the Vaccine Administration Tracker. This information is essential to implementing the Commonwealth’s vaccine planning and administration plan and to help ensure that vaccines are being administered as soon as can be accomplished. Completing this form is a major component to stopping the spread of COVID-19 in the Commonwealth.

Community Home and Private ICF/ID providers are asked to submit vaccination information by service location. Information will be submitted when the vaccine administration process is completed at the service location. In general, the vaccine administration process is “completed” when the people served in the location and the direct support staff who work in the location have been vaccinated or have chosen not to be vaccinated.

This is a one-time data collection initiative. Providers will only enter this information when the service location has completed the vaccination process. Providers are not required to update the information or submit a new form if information changes. Providers are encouraged to contact ODP with questions or to request guidance with any part of this process.