On March 24, 2023, the Department of Human Services (DHS) conducted a public meeting on Electronic Visit Verification (EVV). The PowerPoint presentation from this public meeting is available. You can view the PowerPoint here.
This notice is a reminder that the Department of Human Services (DHS) is holding an Electronic Visit Verification (EVV) public meeting on Friday, March 24, 2023, from 1:00 pm – 2:30 pm. The meeting will be held virtually and will provide additional information and updates related to the DHS EVV implementation. Please register to attend here. After registering, you will receive a confirmation email containing information about joining the webinar.
UPMC Community HealthChoices (CHC) has released updated guidance for Personal Assistance Services (PAS) regarding record keeping and electronic visit verification (EVV) requirements. The guidance includes information about documentation and EVV requirements, as well as an extensive list of frequently asked questions (FAQs). View the full guidance and FAQ here.
The Department of Human Services (DHS) has announced a public meeting that will focus on Electronic Visit Verification (EVV). The meeting is scheduled for March 24, 2023, from 1:00 pm – 2:30 pm and will be held virtually. During this meeting, DHS will provide additional information and updates related to the DHS EVV implementation. Please register to attend this public meeting on the registration page. After registering, you will receive a confirmation email containing information about joining the webinar.
If you have a question that you would like to have read and answered during the meeting, please submit it electronically before March 15, 2023.
The Office of Long-Term Living (OLTL) has issued the following announcement for providers that are working on enrollment applications for services impacted by Electronic Visit Verification (EVV):
Beginning December 16, 2022, certain Provider Type and Specialty Combinations will see a new question concerning EVV on the “Additional Information” web page when completing a provider enrollment application. This information will also be displayed on the Provider Enrollment Summary.
For additional information regarding this enrollment change, please see Quick Tip #264.
ODP Announcement 22-098 is intended to provide additional clarification on combining partial units as it pertains to Personal Care and Home Health Care Services that are subject to electronic visit verification (EVV), i.e. Respite — unlicensed, Homemaker, Companion, In-Home and Community Supports and Community Supports, Nursing, Occupational Therapy, Physical Therapy, Speech/Language Therapy, and Therapies — Counseling.
All Personal Care and Home Health Care services subject to EVV are permitted to bill units that are based on the total accumulated continuous or non-continuous service time across an individual calendar day or across multiple calendar days. The beginning and end date submitted on a claim detail line informs the system what date range it should look in for time in the EVV Aggregator for the same provider, individual, and service. Once all continuous or non-continuous service time in the aggregator is located, the system will total all the time found and use the total time to calculate units. The total calculated units in the EVV aggregator are then compared to the units submitted on the claim.
As long as the total calculated units found in the EVV aggregator is equal to or greater than the units submitted on the claim detail line, the claim will pass EVV validation and continue moving through the claims adjudication process, where it is subject to plan validation and additional Medical Assistance and ODP specific edits and audits in the Medicaid Management Information System (PROMISe).
Please note that the ODP EVV Technical Guide Version 2.0 is being updated to reflect this clarification about combining partial units for services subject to EVV.
For additional information about EVV, please view the DHS EVV website. Providers with additional questions regarding this matter should contact their respective ODP Regional Office.
ODP Bulletin 00-22-06, which is a Department-wide bulletin that includes the Office of Medical Assistance Programs (OMAP) and the Office of Long-Term Living (OLTL), pertains to the implementation of Electronic Visit Verification (EVV) for Home Health Care Services (HHCS) that are effective August 10, 2022.
The bulletin is posted on the Department of Human Services Bulletin web page.
The Office of Long-Term Living (OLTL) continues to remind participants of the in-person drop-in sessions for those that are in Community HealthChoices (CHC) participant-directed services due to Tempus taking over as the fiscal/employer agent for these services. These sessions are scheduled to assist with the completion of the Common Law Employer (CLE) and Direct Care Worker (DCW) packets and provide training on how to use the Electronic Visit Verification (EVV) system. Appointments do not need to be scheduled, and the entire process will take one hour. Session dates and locations are provided below.
Wednesday, May 25
Allentown
Renaissance Allentown
12 North 7th Street
Allentown, PA 18101
10:00 am – 7:00 pm
Thursday, May 26
Philadelphia
Liacouras Center at Temple University
1776 North Broad Street
Philadelphia, PA 19121
10:00 am – 7:00 pm
Tuesday, May 31
Erie
Bayfront Convention Center
1 Sassafras Pier, Room 103 A/B
Erie, PA 16507
10:00 am – 7:00 pm
Wednesday, June 1
Pittsburgh
UPMC Harbor Gardens
1650 Metropolitan Street
Pittsburgh, PA 15233
10:00 am – 7:00 pm
Thursday, June 2
Altoona
Altoona Public Library
1600 5th Ave.
Altoona, PA 16602
10:00 am – 7:00 pm
Beginning on May 10, 2022, and continuing throughout the month into early June, Tempus and the Community HealthChoices (CHC) Managed Care Organizations (MCOs) will be holding in-person drop-in sessions across the state to assist participants in completing Common Law Employer (CLE) and Direct Care Worker (DCW) packets. They will also be providing training on how to use the Electronic Visit Verification (EVV) system. Tempus will be taking over as the Fiscal/Employer Agent Services for CHC Participant-Directed Services; therefore, participants and DCWs must complete transition packets and attend EVV training. The chart below provides the dates, times, and locations of these drop-in sessions. Attendees do not need to set up an appointment to attend, and the sessions should take approximately one hour. Staff from Tempus and the CHC MCOs will be at each session to answer questions.
| Date | Location | Address | Time |
| Tuesday, May 10 | York |
Hampton Inn
|
10:00 am – 7:00 pm |
| Thursday, May 12 | Harrisburg |
TEF Office
|
10:00 am – 7:00 pm |
| Monday, May 16 | Williamsport |
Genetti Hotel
|
10:00 am – 7:00 pm |
| Wednesday, May 18 | Philadelphia |
Deliverance Church
|
10:00 am – 7:00 pm |
|
Tuesday, May 24 |
Reading |
DoubleTree by Hilton
|
10:00 am – 7:00 pm |
| Wednesday, May 25 | Allentown |
Renaissance Allentown
|
10:00 am – 7:00 pm |
| Wednesday, June 1 | Pittsburgh |
UPMC Harbor Gardens
|
10:00 am – 7:00 pm |
| Thursday, June 2 | Altoona |
Altoona Public Library |
10:00 am – 7:00 pm |
