The following announcement/reminder was issued and directed to Personal Care Homes (PCH), Assisted Living Residences (ALRs), and nursing facilities (NFs) by the Department of Human Services (DHS)/Office of Long-Term Living (OLTL):
This message is to serve as a reminder that the deadline to apply for American Rescue Plan Act (ARPA) payments is Friday, October 15, 2021. If you have not yet submitted your Facility Acceptance Form, please do so on or before October 15 using the highlighted directions below. The facility acceptance form may be found on the DHS Long-Term Care Providers page. PCH and ALR providers that already submitted a Facility Acceptance Form do not need to resend a form.
This message is to update and replace the Listserv email sent on August 31, 2021 with the subject “American Rescue Plan Act (ARPA) One-Time Payments – Notification, Instructions, and Timelines.”
The Office of Long-Term Living has published revised lists of qualifying entities and payment amounts for personal care home (PCH) and assisted living residence (ALR) ARPA payments. The revised lists are available as of September 9, 2021, on the DHS Long-Term Care Providers page under the heading ‘American Rescue Plan Act (ARPA) Funding.’ Revisions include the addition of providers omitted from the original published list and corrected payment amounts for providers that experienced a change of ownership or a name change between April 1, 2020 and June 1, 2021. These revisions resulted in adjustments to payment amounts for all qualifying PCH and ALR providers.
PCH and ALR providers that already submitted a Facility Acceptance Form do not need to resend a form.
American Rescue Plan Act (ARPA) One-Time Payments – Notification, Instructions, and Timelines
Governor Wolf signed Act 24 of 2021, which allocates $282 million of federal funding from the American Rescue Plan Act (ARPA) for payments to nursing facilities (NF), personal care homes (PCH), and assisted living residences (ALR). To qualify for the one-time payment, a facility must be in operation as of June 1, 2021.
These one-time ARPA funds must be used for COVID-19 related costs not otherwise reimbursed by federal, state, or other sources of funding. The Office of Long-Term Living (OLTL) sent a letter dated August 30, 2021, with details about the payments, including information about the approved use of and reporting on these funds. For reference, a sample of the letter, a list of qualifying entities and payment amounts, and a copy of the Facility Acceptance Form are available on the DHS Long-Term Care Providers page under the heading ‘American Rescue Plan Act (ARPA) Funding.’
Nursing Facility Payments
NFs enrolled in MA do not need to submit requests for funding. All NFs enrolled in MA will receive the funding, provided they meet the criteria described above. OLTL will distribute the funding as a one-time gross adjustment. NFs enrolled in MA can expect to see the payment appear as a gross adjustment transaction/lump sum payment on the PROMISe remittance advice dated September 6, 2021, with payment occurring September 15, 2021.
NFs not enrolled in MA must complete the Facility Acceptance Form and return it by October 15, 2021, to DHS. Providers may also fax the completed form to the OLTL Bureau of Finance at 717-787-2145. Checks will be issued and mailed in the order in which DHS receives Facility Acceptance Forms.
PCHs and ALRs must complete the Facility Acceptance Form and return it by October 15, 2021, to DHS. Providers may also fax the completed form to the OLTL Bureau of Finance at 717-787-2145. Checks will be issued and mailed in the order in which DHS receives the Facility Acceptance Forms.
Act 24 of 2021 requires the ARPA funding to be obligated by December 31, 2024, and spent by December 31, 2026, or returned to the commonwealth. Additionally, these funds must be used for COVID-19 related expenses. Providers must keep documentation to prove that these funds were used for their response to the COVID-19 pandemic in case of an audit. Any person or entity accepting an ARPA payment agrees to provide documentation to DHS, upon request, for purposes of determining compliance with Act 24 requirements. Instructions on expenditure reporting will be provided at a later date.
DHS recommends that providers consult their accountants or attorneys for further clarification on acceptable uses of ARPA funding. DHS encourages providers to review guidance for eligible expenditures on the U.S. Department of the Treasury website in their Compliance and Reporting Guidance.
NFs that have questions about the information in this Listserv should contact the OLTL Provider Helpline at 800-932-0939.
PCHs and ALRs that have questions about the information in this Listserv should contact the Operator Support Hotline at 866-503-3926 or via email.
We invite and encourage all Human Service Providers in Pennsylvania to participate in the RCPA workforce survey. The statewide survey examines workforce topics for a diverse range of programs, including Mental Health, IDD/Autism, Brain Injury, Drug & Alcohol, Inpatient Rehabilitation Facilities (IRF), and others. The survey responses seek to gather data related to hiring, retention, vacancy rates, pay structures, vaccinations, and COVID-19 impacts on programs as well as access to care associated with the pandemic. The workforce survey will close on Wednesday, October 13, 2021.
The survey was developed for Legislative and State Stakeholders that requested RCPA to quantify the impact of the pandemic on our workforce so that we might effectively lobby for the welfare of the agencies that support and serve individuals with disabilities and health issues. RCPA has made the survey available to providers across Pennsylvania, not just RCPA members. Please be assured that response data will be de-identified and aggregated for reporting by an independent research entity, and your individual data will be shared with no one.
We thank you in advance for your time in completing this survey and would ask that you share this information with your colleagues, fellow leaders, and Human Resources teams. The more information collected, the more we will be able to provide to stakeholders, which will affect not only RCPA members, but all providers within the Commonwealth.
Please review the Master List of survey questions, which includes all service line areas, questions on the program operations, and vaccinations, to assist in your survey responses. A copy of the results of this survey will be available to all participants at the conclusion of the study. Please complete the survey here.
If you have any questions, please contact RCPA Director of Children’s Services Jim Sharp.
A Message from Deputy Secretary Kristin Ahrens:
To: Licensed Residential Providers
We thank those who have taken the time to complete this survey. For those that have yet to do so, we ask you complete by close of business this Friday. The survey will only take a few minutes. This information will be critical to assist DHS in helping promote vaccination and ensure that all facilities have the provider partners they need to do so. Thanks for all the work you do.
Thank you again for all your support throughout the COVID-19 pandemic. As PA DOH and DHS prepare for the potential for updated vaccine guidance from the CDC, we request that all Long Term Care Facilities (LTCFs), Congregate Care Facilities and Residential Providers fill out the below one-time survey discussing each facility or community home’s vaccine access plan. The survey consists of only a few questions and should take no more than 3 minutes of your time.
Long Term Care and Congregate Care Facilities are asked to share the following information about vaccine access in their facilities:
Please respond to this survey no later than Tuesday, August 17th.
Please notify PA DOH if you have any questions about the survey or how to access the COVID-19 vaccines with the subject of the email “Long Term Care Facility Survey Questions.”
Thank you for all of the work you’ve done to vaccinate residents and community members during this pandemic.
Kristin Ahrens | Deputy Secretary
PA Department of Human Services | Office of Developmental Programs
Please register here to join the next RCPA Member Update Webinar on Friday, June 25, 2021 at 10:00 am. This webinar will feature a presentation on Cybersecurity in Healthcare, sponsored by Lockton Companies. In addition to the Cybersecurity topic, please join us for a discussion of budget and legislative issues, including the American Rescue Plan. Jack Phillips, Paul Dlugolecki, and Pat Brier will be present to discuss and take questions and comments. RCPA will then present member updates, including budget and legislative information.
We look forward to your participation!
The Office of Developmental Programs (ODP) requests your assistance distributing the following communication: ODPANN 21-040: Open for Public Comment: Appendices I & J, Proposed Fee Schedule Rates, and Proposed Department-Established Fees for the Renewal of the Adult Autism Waiver (AAW). Public comments may be submitted through 11:59 pm on Monday, June 21, 2021. Please review the attached announcement for information on how to submit comments and to view the proposed changes.
RCPA will be submitting comments. Please contact Carol Ferenz, Director of IDD Division, if you have comments you would like us to include.